Office Manager
We are currently taking applications for office manager. Read the position description and if this seems like a good fit for you, apply online today using the form at the bottom of this page!
Position Summary
The church office manager serves the church by managing the church office, providing secretarial support to the pastor, administering the church financial records, and facilitating communication to the congregation and various groups and teams.
Qualifications
Skills
Responsibilities
Hours and Pay
The Office Manager position is approximately 25 hours per week and the annual salary will be finalized with the chosen candidate. Suggested hours are 9 a.m.–Noon and 1-3 p.m. Monday through Friday, but these can be adjusted if necessary.
Time Off
10 days of paid vacation (scheduled in advance) and 5 sick days.
Position Summary
The church office manager serves the church by managing the church office, providing secretarial support to the pastor, administering the church financial records, and facilitating communication to the congregation and various groups and teams.
Qualifications
- Mature believer who demonstrates God’s grace and seeks His wisdom
- Commitment to supporting the staff and families of Pea Ridge Baptist
- High school graduate, experience in interacting with people on the phone and in person, experience in basic electronic communication and financial record keeping
- Valid Driver’s License
- Successful background check
- Well organized and maintains neat workplace environment
- Relates well with people of all ages
Skills
- Computer skills such as word processing, desktop publishing, graphic design, data base management, computer accounting, and financial management
- Ability to answer phone calls and greet visitors to the church in a polite manner
- Basic filing and organizational skills
Responsibilities
- Manage the church office, including providing professional secretarial support to both the church and the Pastor.
- Maintain the church accounting records under the guidance of the General Expense Treasurer.
- Prepare monthly financial reports for deacons, trustees and missions committee.
- Perform any and all functions that are normal in the daily operation of the church office, i.e. answering the phone, relaying messages, correspondence, sorting the postal mail and emails, greeting visitors or members, etc.
- Prepare a weekly bulletin and inserts and mobile app notification.
- Keep the books, write checks, order supplies, and make reports for the church.
- Prepare all payroll checks for the church.
- Prepare and submit all payroll tax payments (online and mail) and any correspondence pertaining to the payroll (such as WV Employment tax forms, Federal Employment tax forms, W-2s, etc.).
- Maintain church records such as membership lists (with the pastor and church clerk), attendance figures, reports, etc.
- Prepare and email or mail, all membership correspondence.
- Create and update the church calendar
- Prepare annual reports for budgets, committees and boards.
- Maintain computer files and physical files for church.
- Purchase and supervise all online web sites for orders such as kitchen supplies, classroom supplies, literature and office supplies.
- Keep office equipment on regular maintenance schedules and in proper working order.
- Assist church staff in communication of ministry opportunities in all areas of church such as bereavement notices or dinners, maintenance issues, study group teachers, sign-up tables, and deacon visitation lists.
- Perform all other duties as assigned by supervisor or as needed by church staff.
Hours and Pay
The Office Manager position is approximately 25 hours per week and the annual salary will be finalized with the chosen candidate. Suggested hours are 9 a.m.–Noon and 1-3 p.m. Monday through Friday, but these can be adjusted if necessary.
Time Off
10 days of paid vacation (scheduled in advance) and 5 sick days.